> ## Documentation Index > Fetch the complete documentation index at: https://docs.assetinfinity.ai/llms.txt > Use this file to discover all available pages before exploring further. # Software and licences > The software discovery found installed, the entitlements your organisation bought, the licence position that compares the two, and the allow and block list. The **Software** screen answers one question — are we covered? — by comparing the software [discovery](/assets/discovery) finds installed with the licences your organisation says it bought. Open it from **Assets → Software**. If you don't see this in your navigation, your administrator can switch the module on under **Administration → Modules**, or it may not be included in your plan. It is part of **IT asset discovery** there. The licence position, with one product short and the device behind the shortfall

The licence position, with one product short and the device behind the shortfall

Only agents and device-management connectors report installed software; a network sweep does not. Each name a scan reports is matched to a **product** and **publisher** in the catalogue, so that "Microsoft 365 Apps for enterprise - en-us" and "Microsoft 365 Apps" count as one thing. ## The header | Figure | What it counts | | - | - | | **products** | Products in the catalogue | | **short or unlicensed** | Licensed products with installs nothing covers | | **blocked** | Products on the block list | | **names to review** | Names the scans reported that the catalogue does not recognise yet | ## Licence position Each product that needs a licence, counted over the devices you can see. | Column | What it shows | | - | - | | **Product** | The product and its publisher | | **Position** | **compliant**, **short** (fewer licences than covered installs need), **unlicensed** (installed with no entitlement), **more people than licences** (a per-user licence assigned to more people than it allows) or **not measured** (concurrent seats) | | **Installed** | Devices it is installed on | | **Not covered** | Installs no entitlement covers | | **Owned** | What has been bought — per device, per user, concurrent, or **unlimited** for a site or organisation agreement | | **Unused** | Licences bought and not in use | An install is covered by a site or organisation agreement, by a per-user licence assigned to the device's custodian, or by a device licence until they run out. Concurrent seats are recorded but nothing measures how many are in use at once. **Installed, not entitled** lists the devices behind any shortfall: **Product**, **Device**, **Custodian** (or *nobody*), **Site** and **Since** when it was first seen. A device whose custodian is not assigned a per-user licence shows here even if licences are spare — assign the person on the entitlement. ## Entitlements The Entitlements tab with a per-device and a per-user agreement

The Entitlements tab with a per-device and a per-user agreement

**Declare an entitlement** asks for what was bought, as the certificate says it. | Field | What it means | Notes | | - | - | - | | **Product** | The catalogue product it licenses | Required | | **Called** | A name for the agreement — "Microsoft 365 E3, 2026 renewal" | Required | | **Agreement number** | The publisher's or reseller's reference | Optional | | **Counted** | How the licence is counted | Required. **Per device**, **Per named user**, **Concurrent seats**, **Site licence** or **Whole organisation** | | **How many** | The number of licences | Required for per device, per named user and concurrent seats | | **At which site** | The site a site licence covers | Required for a site licence | | **Starts** / **Ends** | The term | Optional. An empty end date is perpetual | | **Notes** | Anything else | Optional | Enter the number the certificate states. A purchase order is kept for the audit trail but never sets the number of licences. ### One entitlement Open a row to see it. **Edit** changes it and **Withdraw** takes it out of the position. * **Certificate and evidence** holds the licence certificate, order confirmation or reseller's letter — what an auditor will ask to see. * For a per-user licence, **Who it is for** lists the people assigned (*n of m*). **Add people…** and **Assign** add them; each row shows whether it is **installed** on their devices. **Take off** removes a person. An install is covered only on a device whose custodian is assigned. Declaring and assigning needs permission to declare software entitlements. ## Catalogue The software catalogue with products, their policy and publishers

The software catalogue with products, their policy and publishers

**Products** is the organisation's catalogue and its allow and deny list. | Column | What it shows | | - | - | | **Product** | The product, with its publisher | | **Category** | Office, operating system, browser, security and so on | | **Licence** | **needed** or **free** | | **Devices** | Devices it is installed on | | **Policy** | **allowed**, **blocked** or **not reviewed** | | Button | What it does | | - | - | | **Allow** | Puts the product on the allow list | | **Block** | Asks **Why** (required) and blocks it. Every device with it installed raises an exception for its custodian within the hour, showing the reason. An [automation rule](/config/rules) on software being installed can also raise a work request | | **Edit** | Changes the product | | **Merge…** | Merges it into another product: its names and entitlements move, the target's policy stands, and the merged product is kept pointing at it | Allowing and blocking needs permission to allow and block software products. Editing and merging needs permission to map, merge and edit software publishers and products. **Publishers** lists each **Publisher** with its **Products** and **Devices**. **Merge…** moves its products under another publisher; a product it already has by the same name becomes that product. ### Adding a product The Add a product dialog

Names to review: publisher and software names the catalogue did not recognise

Names exactly as the scans spelled them, which the starter catalogue did not recognise. Say what each one is, and every device that reports it is counted correctly from then on. A licence position computed over names nobody mapped is confidently wrong, so this list is what keeps the other tabs honest. | Column | What it shows | | - | - | | (tick box) | Choose several names to map together | | **Name** | The name as reported | | **Kind** | **Software** or **Publisher** | | **Devices** | Devices reporting it | | **First seen** | When it first appeared | With names ticked, **The … chosen are** lets you pick the product (or publisher) they are, then **Map**. **Not tracked** marks them as something you do not track, like a driver. You can tick software names or publisher names, not both at once. **New product…** on a software row creates a product from that name and maps it. ## Who can do what | To | You need permission to | | - | - | | See the catalogue and installs | View the software catalogue, what the scans named and where it is installed | | See entitlements and the position | View software entitlements and the licence position | | Declare entitlements, attach certificates, assign people | Declare software entitlements, attach their certificates and assign them | | Map, merge and edit products and publishers | Map, merge and edit software publishers and products | | Allow and block | Allow and block software products | This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.