> ## Documentation Index
> Fetch the complete documentation index at: https://docs.assetinfinity.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Labels

> Designing what gets printed, registering the printers it goes to, and knowing what has already been printed.

A label is only as useful as its scan. Design it here, once, and every asset, part, tool, bin and
site print pulls from the same template instead of whatever a printer's own utility happens to
default to.

## The template designer

A canvas, not a form. Place a barcode, a QR code, a field, a logo or static text anywhere on the
label and position it to the **millimetre** — labels are small enough that a couple of millimetres
is the difference between a barcode that scans and one that doesn't.

| Element          | Holds                                                                 |
| ---------------- | --------------------------------------------------------------------- |
| **Barcode / QR** | The record's own number or a generated code, encoded for a scanner    |
| **RFID**         | The same identity, written to a tag instead of printed as a mark      |
| **Field**        | Any field off the record — name, site, category, serial number        |
| **Logo**         | One of the organisation's uploaded logos                              |
| **Static text**  | Anything fixed — a warning, a company name, a line that never changes |

<Note>
  The preview is the print. What the canvas shows is what the printer produces, at the size the
  template declares — not an approximation to eyeball and adjust after a wasted sheet of labels.
</Note>

Templates are scoped to what they label — an asset template offers asset fields, a bin template
offers bin fields — so a design can't reference a field the record it's printed against doesn't
have.

## Logos

A small library of images, managed once and reused across every template rather than re-uploaded
per design. Swap a logo here and every template that places it reprints with the new one next time,
with nothing to edit template by template.

## Printers

Networked label printers the organisation prints to, registered by address so a print job can be
sent straight to hardware instead of always producing a file to hand off. A print dialog that finds
no printer registered — or where none is chosen — falls back to a downloadable PDF or ZPL file,
which is also what you want for a printer this screen doesn't know about yet.

<Tip>
  Register the printer that actually sits next to where labels get applied. A print job routed to
  the wrong printer is a walk across the building to go collect it.
</Tip>

## The print log

Every print run, kept: who printed, what was printed, when, and how many labels went out. It's the
answer to "did anyone already label these" and to "who printed forty bin labels on Tuesday" — a
question that otherwise has no answer once the sheet leaves the printer.

## Where this gets used

The template designer, logos and printers live here; printing itself happens from the record. **Print
labels** appears on [Asset Detail](/assets/register) and Part Detail for one record, on the
[Tools list](/assets/tools) for a bulk selection, and on [Sites](/setup/sites) for bin and site
labels. Each opens a dialog previewing the label against the real record, then either sends it to a
registered printer or offers the file — the design decided here is what shows up in every one of
those dialogs.


## Related topics

- [Tools and instruments](/assets/tools.md)
- [Scan](/field/scan.md)
- [The asset register](/assets/register.md)
- [Work settings](/config/work.md)
- [Statuses and transitions](/config/statuses.md)