> ## Documentation Index
> Fetch the complete documentation index at: https://docs.assetinfinity.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Capex - Change Logs

> Who changed what on capex plans, proposals, their planning and capitalization, approval notes and T&C appraisal notes, field by field, and how each went through its approvals.

Capex - Change Logs answers "who changed this, and when" for the capex screens: every field changed on a plan, a proposal, its planning, its capitalization, its approval notes or a T\&C appraisal note, with what it was and what it became, and every step of each one's approval.

**Change Logs** is under the **Capex** heading in the **Finance** group of the navigation, for people holding **View the change log of capex proposals, their planning and their capitalization**. It is a screen of its own, for the capex team, rather than the administrator's [Audit](https://docs.assetinfinity.ai/setup/audit.md) trail of everything.

> [!NOTE]
>
> If you don't see this in your navigation, your administrator can switch the module on under **Administration → Modules** (it is part of **Capex planning**), or it may not be included in your plan.

## Choosing a log

**Change log of** at the front of the toolbar chooses which log you read. Each is offered only to people who may read the screen it records, and shows only the records on units and plans you can reach. The screen remembers your last choice on this device.

| Log | What it records | Also needs |
| - | - | - |
| **Capex Plan** | A plan's header, the teams and people its invite goes to, your organisation's own questions on it, its supporting documents, and its approval where plans are approved as a whole | **View capex plans and what was approved on them** |
| **Capex Proposal** | A proposal's fields, its phasing month by month, your own questions on it, its removal, and its approval request and every level of it | — |
| **Capex Consolidation** | A proposal's planning on [Consolidated Planning](https://docs.assetinfinity.ai/finance/capex-consolidated-planning.md), and the planning's approval | **View the Capex-Consolidated Planning View** |
| **Capex Capitalization** | A proposal's [capitalization plan](https://docs.assetinfinity.ai/finance/capex-capitalization-planning.md) and its lines, each line's fields named with its number, such as **Line 2 · Capitalization Value**, and the capitalization's approval | **View the Capex Planning – Capitalization Plan** |
| **Capex Approval Note** | A proposal's [approval notes](https://docs.assetinfinity.ai/finance/capex-approval-notes.md), each field named with its note's number, such as **Note 2 · Project Name**, and each note's approval | **View the Capex - Approval Note - (P/ S/ F)** |
| **T\&C Appraisal Note** | A [T\&C appraisal note](https://docs.assetinfinity.ai/finance/tnc-appraisal-notes.md) and its items, each item's fields named with its number, such as **Item 2 · Qty**, and the note's approval | **View the T\&C Appraisal Note Form** |

**Search the log**, saved **Views**, **Filter** and **Columns** work as on any register, and keep your columns and filters as you move between logs, so "everything one person changed this month" can be asked of each. Search matches the record's ID and name, who changed it, the field and the remarks; filter the **Old Value** and **New Value** columns to narrow by what was changed. **Export** downloads the rows the log is showing, and needs **Download the capex change log as a spreadsheet**.

## The columns

| Column | What it shows |
| - | - |
| **Request ID** | The proposal's ID. On the plan log it is the plan's **Code**, and on the T\&C log the note's **T\&C/No.** |
| **Proposal** | The proposal's name. On the plan log it is the **Plan**, and on the T\&C log the **Manager Name** the note is for |
| **Changed Date** | When, with the year. Hover over it to see how long ago |
| **Changed By** | Who made the change, or **The system** where nobody signed in did |
| **Activity** | **Created**, **Edited**, **Deleted** or **Approval** |
| **Field Name** | What was changed |
| **Old Value** / **New Value** | What it was, and what it became, in the words its screen uses. A date and an amount are written in your own format |
| **Remarks** | What an approver wrote, or the reason given. Where an approver changed a field while the record waited on them, it begins **Changed during approval at** and the name of their level |

A record's creation is one row per field it was created with, and its removal a row of its own. Its approval is a row for the request — **Approval status**, going from **Pending** to **Approved**, **Rejected**, **Sent for revision** or another outcome — and a row for each level, named by the workflow's own level, as it was reached and decided: **Approved**, **Rejected**, **Rolled back**, **Sent back**, **Skipped** and so on.

A change made when an approved request was carried out names whoever last approved that request, not the person it was carried out for. The rows a proposal's own approval wrote on its planning and its capitalization plan name whoever last approved the proposal.

> [card] [Capex planning](https://docs.assetinfinity.ai/finance/capex-planning.md)
>
> The plans and proposals the logs start from.

> [card] [Approvals](https://docs.assetinfinity.ai/work/approvals.md)
>
> Where each approval the logs record is decided.


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