> ## Documentation Index
> Fetch the complete documentation index at: https://docs.assetinfinity.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Organisation settings

> Name, currencies, locale, planning horizon and the tenant-wide policies an admin now controls directly.

The one screen that sets what the rest of the product assumes by default — what currency a new
record is quoted in, what "today" means for planning, how far ahead a plan looks.

<Note>
  These used to be back-office settings, changeable only by the platform team on request. An
  administrator now edits them directly, under **Administration → Organisation**.
</Note>

## Identity

| Field                 | Meaning                                                                            |
| --------------------- | ---------------------------------------------------------------------------------- |
| **Organisation name** | Shown across the app — headers, notifications, the sign-in screen                  |
| **Legal name**        | Used on anything formal: invoices, contracts, exported documents                   |
| **Contact info**      | Address, phone, email for the organisation itself, not any one person              |
| **Country**           | Sets defaults elsewhere — holidays, formats, which regulations are likely to apply |

The two names differ on purpose. "Acme" is what people read every day; "Acme Manufacturing Private
Limited" is what a vendor's finance team expects on a contract.

## Currency

Three currency settings, each answering a different question:

| Setting                 | Answers                                                                  |
| ----------------------- | ------------------------------------------------------------------------ |
| **Default currency**    | What a new cost, quote or budget is entered in unless told otherwise     |
| **Functional currency** | What day-to-day operations are actually booked and measured in           |
| **Reporting currency**  | What consolidated figures roll up to, for a group spanning more than one |

A single-country plant usually sets all three the same and never thinks about it again. A group
with sites invoicing in different currencies needs the split — costs are still recorded in whatever
currency they occurred in, but roll up to one reporting currency at the rate on record. See
[currency and exchange rates](/config/currency) for where those rates come in.

## Locale

**Default language**, **locale** and **timezone** for the organisation as a whole — what a new user
inherits before they set their own. A person's own timezone and locale, set on their [access](/setup/access)
record, still wins for them; this is the fallback, not an override.

## Planning horizon

How many days ahead planning screens look when generating and forecasting work. Set it too short
and a plan cannot see demand that is genuinely coming; set it needlessly long and every planning
screen is doing more work than the plant needs.

<Tip>
  Match it to your longest planning cycle — the plan that runs least often — rather than your
  shortest. A weekly PM and an annual shutdown plan can share one organisation; the horizon has to
  be wide enough for both to show up.
</Tip>

## Allow negative stock

Whether a part can be issued past zero on hand. Off by default: a store cannot go negative, and
issuing the last one on the shelf is where it stops.

Turning it on lets stock go negative rather than blocking the issue — useful where the count is
known to lag reality (goods received but not yet booked in) and blocking work over a paperwork gap
does more harm than a negative number on a report. It is a policy for the whole organisation, not a
per-store exception.

## Warranty override

Whether a technician can proceed against an asset under warranty without a separate approval step.
Off by default, on the assumption that warranty work should be routed to the vendor rather than
performed in-house — doing so can void the cover. Turning it on lets work proceed straight through,
which some plants want for minor jobs where the paperwork costs more than the risk.

<Warning>
  This is an organisation-wide switch, not a per-asset one. Turn it on because most of your fleet
  needs it and you accept the risk on the rest, not because one asset is being awkward.
</Warning>


## Related topics

- [Creating an organisation](/setup/sign-up.md)
- [Sites and organisation](/setup/sites.md)
- [AI settings](/config/ai.md)
- [Setting up the plant](/setup/overview.md)
- [Branding](/setup/branding.md)