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This screen sets each company’s financial years: when a year starts, how it is divided into periods, and which of those periods are closed. A fiscal calendar is one financial year, so next year is another calendar, added the same way. Open it from Administration → Fiscal Calendars; the screen itself is titled Fiscal Calendar.
If you don’t see this in your navigation, your administrator can switch the module on under Administration → Modules, or it may not be included in your plan.
The financial year screen with three calendars The financial year screen with three calendars The stat strip counts active calendars and periods. A budget head, a capex plan, an FF&E plan and a depreciation book each name one of these calendars, so whichever you run, the year is the same year. That is why the calendar has a screen of its own rather than living inside one of those modules, and why choosing a calendar on any of their forms chooses the year.

Who can use this

Reading and changing calendars needs the accounting book permissions — View depreciation books, calendars and their rules, Add depreciation books, fiscal calendars and rules and Configure depreciation books, calendars and rules — rather than the general configuration permission. An account without them sees The year is set up by finance, and nothing about whether any calendars exist.

The calendar list

The Fiscal Calendars section lists every calendar. Where there is more than one, use the Name, company or code box to filter. Each calendar shows its name, company, starting month and period type, then its financial year — FY 2026-27 and so on — and, where it has one, what it Continues and where Its books run on into. Under that, its periods. A calendar with no periods says No periods generated. A book on this calendar cannot be run.

Closing and locking a period

Each period steps forward through three statuses, by clicking its button: A month closes when the last book running in it has posted, not the first, because every book on a company’s calendar shares its periods.

The calendar form

Add opens a new calendar; the pencil changes one. The new fiscal calendar form The new fiscal calendar form Periods are generated from these settings when the calendar is saved, and then closed one at a time.
An Indian financial year runs from April to March, so its calendar starts in month 4. See India for the India-specific settings.

Next year

When a year ends, add next year’s calendar for the same company, with the same period type and start month, and set Continues to this year’s. A depreciation book keeps the calendar it was set up on and runs on into each calendar that continues it, so its months carry on without the book being set up again. A budget head, a capex plan and an FF&E plan for next year are opened on next year’s calendar, and a capex plan carried forward lands on it.

Deleting a calendar

A calendar can be deleted while nothing uses it: no month of it has anything posted or recorded against it, none of its months has been closed or locked, and no book, budget head, plan or other calendar names it. The bin is greyed on a calendar in use, and pressing it says why — for example the calendar that continues it. Deleting a free calendar asks Delete calendar**?** first, and it then goes from every list along with its months; it cannot be brought back here, so add it again if it is needed after all. Where deleting calendars needs approval in your organisation, the screen says so and nothing changes until it is approved. A calendar a depreciation book runs on — such as the annual calendar a country pack writes for an Income Tax book — is freed by deleting the book first, which is possible while no asset, run, journal or opening balance is in it. See accounting books. A calendar added for the wrong year or company is deleted and added again, because its year cannot be edited.