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A label is only as useful as its scan. Design it here, once, and every asset, part, tool, bin and site print pulls from the same template instead of whatever a printer’s own utility happens to default to.

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The template designer

A canvas, not a form. Place a barcode, a QR code, a field, a logo or static text anywhere on the label and position it to the millimetre — labels are small enough that a couple of millimetres is the difference between a barcode that scans and one that doesn’t.
The preview is the print. What the canvas shows is what the printer produces, at the size the template declares — not an approximation to eyeball and adjust after a wasted sheet of labels.
Templates are scoped to what they label — an asset template offers asset fields, a bin template offers bin fields — so a design can’t reference a field the record it’s printed against doesn’t have.

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Logos

A small library of images, managed once and reused across every template rather than re-uploaded per design. Swap a logo here and every template that places it reprints with the new one next time, with nothing to edit template by template.

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Printers

Networked label printers the organisation prints to, registered by address so a print job can be sent straight to hardware instead of always producing a file to hand off. A print dialog that finds no printer registered — or where none is chosen — falls back to a downloadable PDF or ZPL file, which is also what you want for a printer this screen doesn’t know about yet.
Register the printer that actually sits next to where labels get applied. A print job routed to the wrong printer is a walk across the building to go collect it.

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The print log

Every print run, kept: who printed, what was printed, when, and how many labels went out. It’s the answer to “did anyone already label these” and to “who printed forty bin labels on Tuesday” — a question that otherwise has no answer once the sheet leaves the printer.

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Where this gets used

The template designer, logos and printers live here; printing itself happens from the record. Print labels appears on Asset Detail and Part Detail for one record, on the Tools list for a bulk selection, and on Sites for bin and site labels. Each opens a dialog previewing the label against the real record, then either sends it to a registered printer or offers the file — the design decided here is what shows up in every one of those dialogs.

Related topics

Tools and instrumentsScanThe asset registerWork settingsStatuses and transitions