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The User activity screen counts what each person in your organisation created, changed and deleted over a period, and lets you drill from a person to a module, from a module to a kind of record, and from there to the changes themselves. Open it from Setup → User activity in the navigation, beside Audit. You can also reach one person’s activity from the Busiest people panel on the Audit screen, with the chart icon What they did, by module. The counts come from the audit trail: every record a person created, changed or deleted. Signing in is counted on its own and is not an action. Which screens somebody opened is not recorded, so this screen cannot tell you that.

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Choosing the period

From and to set the period, and 7 days, 30 days, 90 days and 12 months set it in one click. It starts at the last 30 days. The footer repeats the period being counted. The period and the level you are looking at are part of the page’s address, so the browser’s Back goes up one level, and you can bookmark a level or send it to a colleague who may open this screen.

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The four levels

A trail of names above the table — Everybody, then the person, the module and the kind of record — shows where you are. Click any of them to go back up. Click a row to go one level down. Actions is the total of Created, Changed and Deleted. On the record type level, Records says how many different records those actions touched, because forty changes to one order and forty orders changed once are different weeks.

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People

Everybody in the organisation is listed, including people who did nothing in the period. The stat strip counts the people and how many did nothing in this period. A person whose account has been removed is marked Removed, and one who is suspended or deactivated shows that status beside their name. Find a person narrows the list by name or email.

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One person

The stat strip shows the person’s actions and sign-ins in the period. The modules are the product’s own areas, so the level below a module is the kind of record that was changed, not the screen it was changed from.

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The changes

Every action, Created, Changed and Deleted narrow the list to one kind of action. The list loads 100 changes at a time; Show 100 more loads the next, up to 1,000. When a level has nothing to show, it says Nothing in this period, so an empty answer is not mistaken for a list that failed to load.

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Exporting

Export downloads the level you are looking at as a CSV file, with the same columns as the table. The changes level is exported one line per event, with the record’s id and its Number, and the parent record where there is one.

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Who can use this screen

The menu entry appears only for people who hold it. Only the System Administrator holds it until you grant it to another role: reading the whole audit trail and watching what one colleague did are different decisions, so Audit · view does not open this screen. Somebody without the permission who opens the address is told that what each person did is for an administrator to read. See the permission reference.