Numbering

Every work order, asset and the rest of what you raise or register gets a number from the database. This is the one place you get to say what that number looks like, instead of living with whatever a default happened to be.

​

The format

A format is a short pattern of literal text and tokens: Everything else in the format is typed as it appears. WO-{YYYY}-{SEQ:5} reads as WO-2026-00027; the next number is what leads on the list, because that’s the thing you actually recognise — the format is the second column, for reference. Not every series offers every token. A series with no category attached to it doesn’t offer {CATEGORY}, and the hint under the format box says exactly which tokens this one takes.

​

Counting

Choose how the sequence resets: For a yearly reset, you can also say which month the year starts in — for an organisation whose financial year doesn’t start in January.

​

Counting separately

A series can count separately per site, per category, or both at once — a legacy asset register numbered DEL-PMP-0001 is counting within both. Turn either on and each site (or category) keeps its own independent sequence rather than sharing one count across the whole tenant.

​

What a format change does — and doesn’t

Changing a format doesn’t renumber anything already in the register. The screen shows how much of the register is already in the new shape, so a total that reads “0 of 12” right after a change is expected, not broken — it climbs as new records are created under the new format.

​

Records that keep their own number

Some series — the asset register among them — mint a number only where one was left blank. Most assets carry a number of their own: typed in, or brought in by Import carrying whatever the plant already stamped on the nameplate. Reformatting that series changes what a blank number becomes; it does nothing to the numbers already recorded against real assets.

​

Starting over

Reset series puts the sequence back to where a fresh format would start it. Set the next number lets you pin the next value directly — useful when you’re switching systems and want this one to continue counting where the old one left off.