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This screen decides what happens to an asset’s status when it is reported missing and when it is found, one asset lifecycle at a time. Open it from Administration → Missing assets. What is missing now is listed on the Missing tab of the asset register.
This screen appears only where your organisation has the Missing assets module switched on. If you don’t see it, your administrator can switch the module on under Administration → Modules, or it may not be included in your plan.
Reporting an asset missing moves it into a status, takes it off the In service register and pauses its preventive maintenance. Marking it found moves it back. Both moves go through the asset’s own lifecycle, which is why each lifecycle is set up on its own here: a status in one lifecycle means nothing to an asset in another. Who can change this. Anybody with View configuration lists can read the screen; changing it needs Edit configuration entries.

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One card per lifecycle

Each asset lifecycle your organisation runs has a card, named after it. The badges beside the name say whether it is the Default lifecycle, whether it is Set up or Not set up, and how many of its assets are missing now. The Missing assets screen with the Asset Lifecycle card set up: Status when missing, Status when found and whoever marks it found may choose another status The Missing assets screen with the Asset Lifecycle card set up: Status when missing, Status when found and whoever marks it found may choose another status

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Setting a lifecycle up

A lifecycle allows only the moves somebody drew, and a fresh one has no missing status and no way into or out of it. Until it has, its card says Assets in this lifecycle cannot be reported missing yet. Set up this lifecycle adds a Missing status, on hold rather than retired, with moves into it from every status an asset can be in and out of it to every other. Nothing else in the lifecycle changes, and you can rename or recolour the status under Statuses afterwards. If somebody later changes the lifecycle so that a move is lost, the card says how many moves it lacks and lists them. Add the missing moves puts them back.

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Status when missing

The status a reported asset is moved to. Statuses that retire an asset are not offered, because a missing asset may still come back. The status itself — its name, its colour, who may move an asset into it — is edited under Statuses.

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Status when found

The person marking it found may choose another status lets whoever marks one asset found pick the status it comes back in, under Comes back as. Untick it and the choice above is made for everybody. Save keeps the card’s changes.