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This screen decides what counts as a declarable device at your sites, which of those need a manager to sign before they may enter or leave, and how long that signature lasts. Open it from Administration → Gatehouse. The Declared devices link at the top goes to the device register on visitors.
If you don’t see this in your navigation, your administrator can switch the module on under Administration → Modules, or it may not be included in your plan.
The gatehouse configuration screen The gatehouse configuration screen The stat strip counts kinds of device and how many need a signature. Who can change this. Add configuration entries and Edit configuration entries.

How a device is decided

When a device is declared, the gate asks the rules in order and the first one that matches decides. Where no rule matches, the kind of device decides. A rule the answer cannot be worked out for — because it asks about something nobody recorded — is skipped rather than guessed at. The device register says which rule decided each row.

Rules that decide first

A kind of device cannot say “anything over a terabyte”, “anything a contractor brings” or “everything at the refinery and nothing at head office”. A rule can. With no rules, the kind of device decides everything, which is the right answer for most sites. Drag a row to change the order. Add opens the rule form; click a rule to edit it.

When this rule applies

When it applies opens the condition editor. Each condition names a fact about the device — such as Storage (GB), Kind of device (code), A visitor is carrying it, The visitor’s company or The kind of device holds storage — an operator (is, is not, is more than, is at least, is less than, is at most, is between, is one of, is none of, has a value, is empty) and a value. An empty condition matches every device, which is how a rule for a whole site is written. Save stores it. The condition of a gatehouse rule The condition of a gatehouse rule

Check a device

A rule that never matches looks exactly like a rule that is working. Pick a declared device under Check a device and the screen replays the walk: each rule is marked matched, did not match, could not be answered or matched, but too late, and the result says whether the device waits for a signature or is declared and waved through, and because of which rule — or that no rule matched and the kind of device decided.

Kinds of device

What kind of device is being declared. The defaults include Laptop, USB flash drive, External drive, Memory card, Tablet, Mobile phone, Camera, Voice recorder, Test instrument, Network device, Peripheral and Something else. Drag a row to reorder. Editing a kind of device Editing a kind of device
Ticking every kind is the safe-looking mistake. A queue with every visitor’s phone in it gets cleared rather than read, and a signature against a two-terabyte disk then means as much as the forty against phones. The screen says so when nearly every kind needs a signature. It also names any kind that needs a signature with no period, because that signature never lapses.

Visitors and devices

Where a declared device is authorised.

The gate

The scan screen these rules are read by.