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A way to give a contractor or supplier a login of their own, narrowed to their own work, rather than relaying everything through email and phone.

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Marking a role external

A role, not a person, is what’s marked external — under roles. Anybody holding that role gets the narrowed portal instead of the ordinary navigation, which is what lets one tenant run both its own staff and a handful of contractor logins without a special case for each person.
A role held by your own people cannot be marked external — the system refuses it and names who holds it. Ticking it would put your own staff outside the company as far as permissions are concerned: a narrowed navigation, no internal notes, and only their own supplier’s work visible.

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What the portal shows

Three destinations, and nothing else: From a job assigned to them, a vendor contact submits a quote before the work and an invoice after it — see vendor invoices for how those are reviewed and accepted on your side. Nothing they submit touches your stock or your cost ledger until somebody on your side accepts it.

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What it doesn’t show

Everything else in the product is simply absent rather than present and refusing — no internal notes on a job, no other company’s work, no settings, no reports. In particular, a supplier never sees:
  • The cost you’re charged internally, or what a repair is costing you beyond their own invoice.
  • Warranty or entitlement decisions — whether a repair is covered, and by which agreement.
  • Replacement or disposal dates, or anything else from the asset record beyond what their job needs.
That boundary is what makes a contractor login worth issuing in the first place: what “our” data they can see is decided once, by the role, rather than trusted to whoever remembers to hide a field.

Vendors

Approving a vendor before any of this applies to them.

Roles

Marking a role external, and what that changes.