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The Assets screen is the asset register on the handset: you can search it, browse it by where things are, open an asset’s own screen and — if you are allowed to change the register — act on a selection of assets at once, all with no signal.
If you don’t see this in your navigation, your administrator can switch the module on under Administration → Modules, or it may not be included in your plan.
The Assets screen as a list, with each asset's number, name, location and status The Assets screen as a list, with each asset's number, name, location and status Open it from Home → All assets. The line under the heading counts what is held — for example 45 assets on this handset — and the list follows the site filter in the header. Add appears for people allowed to create assets and opens the new asset form.

List and tree

In the list, a line of assets counted by quantity that has been split across several places — forty chairs moved a few at a time, say — is one row: its number, in parts, its name, the site (or At sites) and the total it holds. Tap it to open a row per part beneath it, each with the number that part holds. The line row itself cannot be ticked; tick the parts once they are showing. Number, name, serial, bay… searches either view. Long results show the first rows with a note to narrow the search or close a branch to reach the rest. The register as a tree of site, buildings, floors, lines and assets The register as a tree of site, buildings, floors, lines and assets Assets added on this handset that have not reached the server yet are listed at the top marked Not sent, with the note Numbered when the server takes them where the number will be assigned by the server. Until then they cannot be moved, ticked or given a parent. On a handset with an RFID reader, people allowed to edit assets see a tag button on each asset row — Encode RFID tag for — which opens encoding a tag.

The asset screen

Tap an asset (or Open in the tree, or scan its label) to open its own screen. An asset's own screen with its status, location, criticality, warranty, Raise a job and open jobs An asset's own screen with its status, location, criticality, warranty, Raise a job and open jobs The foot of an asset's screen with Where and who, Your own fields and the Move, Status, Assign, Edit, Copy and Photos buttons The foot of an asset's screen with Where and who, Your own fields and the Move, Status, Assign, Edit, Copy and Photos buttons Each section is a card. A field your organisation hides from your role — the serial number, say, or who keeps it — is left off. Everything here is read from the handset. If the asset has been retired or moved out of your sites since the last sync, the screen says This asset is not on the device.

Reporting an asset missing

Where your organisation uses missing-asset reporting, an asset’s screen offers Report missing under its name. Both reporting and marking found work with no signal: they are queued and go with the next sync. Marking it found returns the asset to the status your organisation’s settings name, and its maintenance resumes. Scanning a missing asset’s label opens its screen, which is how you reach the button when you find it.

Acting on a selection

People allowed to edit assets see a tick box on each row of the list and the tree. Tick assets — ticking a location stands for every asset under it, at any depth — and a bar appears at the bottom with ticked, Clear and six actions. Assets ticked in the tree with the action bar: Move, Status, Assign, Edit, Copy and Photos Assets ticked in the tree with the action bar: Move, Status, Assign, Edit, Copy and Photos Assets in a kit go where the kit goes. Move, taking them on under Who is holding them, and a status that takes assets out of service leave them out, with Left out, because they are in a kit and go where the kit goes: and is in kit for each. Move the kit by scanning its label, or have it taken out of the kit first. — see moving a kit. Each ticked asset is its own queued change rather than one change covering all of them, so one refusal in a selection of forty does not take the other thirty-nine with it — the Sync screen shows forty rows, each retryable on its own. Where none of the actions may be done without a connection, the bar says so.

Move them

The Move them sheet with To which site, Where inside it and Why The Move them sheet with To which site, Where inside it and Why Do it queues the moves.

Change status

Who is holding them

Naming a colleague is done in the web app, where the names are.

Change one thing

Copy them

The Copy them sheet with How many of each, Expected numbers, Start the numbering at, Call them and What comes with each copy The Copy them sheet with How many of each, Expected numbers, Start the numbering at, Call them and What comes with each copy A copy never inherits the serial number, the tag or who is holding it — those belong to the one asset. Anything that differs between copies is edited once they arrive.

Photographs and files

Photos works on one asset at a time — tick just the one you are standing in front of. Photographs and files go up with the next sync, against that asset.

Adding an asset

The new asset form on the handset.

Inside an asset

The full asset screen in the web app.