Capex - Change Logs - Asset Infinity

Capex - Change Logs answers “who changed this, and when” for the capex screens: every field changed on a plan, a proposal, its planning, its capitalization, its approval notes or a T&C appraisal note, with what it was and what it became, and every step of each one’s approval. Change Logs is under the Capex heading in the Finance group of the navigation, for people holding View the change log of capex proposals, their planning and their capitalization. It is a screen of its own, for the capex team, rather than the administrator’s Audit trail of everything.

If you don’t see this in your navigation, your administrator can switch the module on under Administration → Modules (it is part of Capex planning), or it may not be included in your plan.

Choosing a log

Change log of at the front of the toolbar chooses which log you read. Each is offered only to people who may read the screen it records, and shows only the records on units and plans you can reach. The screen remembers your last choice on this device.

Log	What it records	Also needs
Capex Plan	A plan’s header, the teams and people its invite goes to, your organisation’s own questions on it, its supporting documents, and its approval where plans are approved as a whole	View capex plans and what was approved on them
Capex Proposal	A proposal’s fields, its phasing month by month, your own questions on it, its removal, and its approval request and every level of it	—
Capex Consolidation	A proposal’s planning on Consolidated Planning, and the planning’s approval	View the Capex-Consolidated Planning View
Capex Capitalization	A proposal’s capitalization plan and its lines, each line’s fields named with its number, such as Line 2 · Capitalization Value, and the capitalization’s approval	View the Capex Planning – Capitalization Plan
Capex Approval Note	A proposal’s approval notes, each field named with its note’s number, such as Note 2 · Project Name, and each note’s approval	View the Capex - Approval Note - (P/ S/ F)
T&C Appraisal Note	A T&C appraisal note and its items, each item’s fields named with its number, such as Item 2 · Qty, and the note’s approval	View the T&C Appraisal Note Form

Search the log, saved Views, Filter and Columns work as on any register, and keep your columns and filters as you move between logs, so “everything one person changed this month” can be asked of each. Search matches the record’s ID and name, who changed it, the field and the remarks; filter the Old Value and New Value columns to narrow by what was changed. Export downloads the rows the log is showing, and needs Download the capex change log as a spreadsheet.

The columns

Column	What it shows
Request ID	The proposal’s ID. On the plan log it is the plan’s Code, and on the T&C log the note’s T&C/No.
Proposal	The proposal’s name. On the plan log it is the Plan, and on the T&C log the Manager Name the note is for
Changed Date	When, with the year. Hover over it to see how long ago
Changed By	Who made the change, or The system where nobody signed in did
Activity	Created, Edited, Deleted or Approval
Field Name	What was changed
Old Value / New Value	What it was, and what it became, in the words its screen uses. A date and an amount are written in your own format
Remarks	What an approver wrote, or the reason given. Where an approver changed a field while the record waited on them, it begins Changed during approval at and the name of their level

A record’s creation is one row per field it was created with, and its removal a row of its own. Its approval is a row for the request — Approval status, going from Pending to Approved, Rejected, Sent for revision or another outcome — and a row for each level, named by the workflow’s own level, as it was reached and decided: Approved, Rejected, Rolled back, Sent back, Skipped and so on. A change made when an approved request was carried out names whoever last approved that request, not the person it was carried out for. The rows a proposal’s own approval wrote on its planning and its capitalization plan name whoever last approved the proposal.

Capex planning

The plans and proposals the logs start from.

Approvals

Where each approval the logs record is decided.

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Capex - Change Logs

Choosing a log

The columns

Capex planning

Approvals

​Choosing a log

​The columns

Capex planning

Approvals

Choosing a log

The columns