E-way Bills appears only where your organisation works under India GST: your administrator switches on India GST and e-way bills under Administration → Modules, or it may not be included in your plan. For GST registrations, HSN codes and how GST works across the product, see India: GST and depreciation.
Where a bill comes from
You never start an e-way bill on this screen. A bill is prepared by the act that sends the goods out, in the same press, so nobody has to type the same consignment twice:
Either way, the move or the sale stands even if the bill is refused afterwards — a lorry that has
left is not undone by an invoice number. A bill that could not be filed stays a draft here with the
reason on it, to be corrected and filed again.
Preparing a bill from a move between sites
On the Move dialog, choosing a destination at another site adds an E-way bill block under the move’s own questions, one for each site the goods leave. Each block shows:- the two sites, Pune plant → Chennai depot, and the GSTIN at each end;
- which tax applies, as a chip: IGST — the goods cross a state line, CGST and SGST — another GSTIN in the same state, or No tax — the same GSTIN at both ends;
- why a bill cannot be worked out, where it cannot — a site with no GST registration, for example — instead of the questions below.
Below the blocks, one set of transport answers covers the whole lorry:
While anything a bill needs is missing — an invoice number, a line with no HSN code, rate or value —
the dialog says what, beside its buttons, and holds the move rather than letting the assets leave
without the paperwork they need. The confirm button reads Move it and file the e-way bill for
somebody who may file bills, and Move it and prepare the e-way bill for somebody who may only
prepare them. Afterwards, the confirmation lists each bill prepared with its document number, and
says whether it was sent to the portal or kept as a draft — and why.
Preparing a bill from a sale
On the Dispose dialog, a sale asks its facts once at the top — who bought the assets (Sold to, a customer or a supplier), the Invoice number, the Invoice date, and the Sale price of each asset. Where your organisation works under India GST, a section headed File the e-way bill (or Prepare the e-way bill) then prepares the bill from those answers rather than asking for them again.
The section says Choose who the assets were sold to — a customer or a supplier — to prepare its
e-way bill until a buyer is chosen. A sale recorded without a price, or at a price in another
currency, is refused rather than valued at book value. A buyer’s addresses and GSTINs are kept under
Addresses on the customer in your commercial settings; a buyer with no
GSTIN is billed as unregistered.
The register
The demo organisation does not use India GST, so this page is described rather than pictured.
The header and toolbar
Columns
One bill
Opening a bill shows its reference, its status and its value with the tax that applies, and All e-way bills to go back.Filing with the portal
Below, a table lists every exchange with the portal — what was Asked (Generate, Cancel or
Fetch the print), when and by whom, and the Outcome: queued, waiting for the portal,
done or failed, with the portal’s error.
Correcting a bill
Correct addresses and transport opens Correct the bill. Only this bill changes — correct the site or the customer too, so the next bill is right.
Save keeps the corrections; the list of what stops filing is checked again.
Cancelling a bill
Cancel the e-way bill opens Cancel e-way bill number, which says until when the portal allows it.
Ask the portal to cancel it sends the request; Keep it closes the dialog. Until the portal
answers, the page says it has been asked and has not answered yet.
Who can do what
Filing is a permission of its own because it is a statement to the tax authority under your
company’s GSTIN, which a site’s dispatcher and a finance desk are often staffed differently for.
Permissions are granted under roles.