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The Software screen answers one question — are we covered? — by comparing the software discovery finds installed with the licences your organisation says it bought. Open it from Assets → Software.
If you don’t see this in your navigation, your administrator can switch the module on under Administration → Modules, or it may not be included in your plan. It is part of IT asset discovery there.
The licence position, with one product short and the device behind the shortfall The licence position, with one product short and the device behind the shortfall Only agents and device-management connectors report installed software; a network sweep does not. Each name a scan reports is matched to a product and publisher in the catalogue, so that “Microsoft 365 Apps for enterprise - en-us” and “Microsoft 365 Apps” count as one thing.

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The header

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Licence position

Each product that needs a licence, counted over the devices you can see. An install is covered by a site or organisation agreement, by a per-user licence assigned to the device’s custodian, or by a device licence until they run out. Concurrent seats are recorded but nothing measures how many are in use at once. Installed, not entitled lists the devices behind any shortfall: Product, Device, Custodian (or nobody), Site and Since when it was first seen. A device whose custodian is not assigned a per-user licence shows here even if licences are spare — assign the person on the entitlement.

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Entitlements

The Entitlements tab with a per-device and a per-user agreement The Entitlements tab with a per-device and a per-user agreement What the organisation says it bought, with the certificate behind it.

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Declaring an entitlement

The Declare an entitlement dialog The Declare an entitlement dialog Declare an entitlement asks for what was bought, as the certificate says it. Enter the number the certificate states. A purchase order is kept for the audit trail but never sets the number of licences.

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One entitlement

Open a row to see it. Edit changes it and Withdraw takes it out of the position.
  • Certificate and evidence holds the licence certificate, order confirmation or reseller’s letter — what an auditor will ask to see.
  • For a per-user licence, Who it is for lists the people assigned (n of m). Add people… and Assign add them; each row shows whether it is installed on their devices. Take off removes a person. An install is covered only on a device whose custodian is assigned.
Declaring and assigning needs permission to declare software entitlements.

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Catalogue

The software catalogue with products, their policy and publishers The software catalogue with products, their policy and publishers Products is the organisation’s catalogue and its allow and deny list. Allowing and blocking needs permission to allow and block software products. Editing and merging needs permission to map, merge and edit software publishers and products. Publishers lists each Publisher with its Products and Devices. Merge… moves its products under another publisher; a product it already has by the same name becomes that product.

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Adding a product

The Add a product dialog The Add a product dialog

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Names to review

Names to review: publisher and software names the catalogue did not recognise Names to review: publisher and software names the catalogue did not recognise Names exactly as the scans spelled them, which the starter catalogue did not recognise. Say what each one is, and every device that reports it is counted correctly from then on. A licence position computed over names nobody mapped is confidently wrong, so this list is what keeps the other tabs honest. With names ticked, The … chosen are lets you pick the product (or publisher) they are, then Map. Not tracked marks them as something you do not track, like a driver. You can tick software names or publisher names, not both at once. New product… on a software row creates a product from that name and maps it.

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Who can do what