One asset, several books
A tenant can keep more than one book — most commonly one that goes into the statutory accounts and a separate tax book that computes a deduction — and an enrolled asset is depreciated under all of them at once. The two are expected to disagree: a machine can be fifteen-year straight line in one book and sit inside a 15% written-down-value block in another, in the same month, and neither figure is more correct than the other. Depreciation doesn’t pick a winner between them — an asset’s own Finance tab shows every book’s carrying amount side by side.This is a licensed module and only appears where your organisation has it. Where it’s on, some
jurisdictions ship a country pack that sets both books up in one step — see
Configuring depreciation.
Pooled books
A book can be pooled: it depreciates a whole block of similarly-rated assets as one written-down value rather than machine by machine. Additions go in, disposal proceeds come out, and no individual asset inside a pooled book has a carrying amount of its own. This is how a tax regime with block-of-assets rules works, and the Blocks tab only appears once a pooled book exists.The monthly run
The main screen opens on This month: which books have an open period with nothing posted for it yet, so a gap doesn’t stay invisible until the year’s closed and somebody goes looking for it. Running a book computes a draft; posting hands it to the ledger as a journal, which fails by named class if no posting rule is mapped for it — worth finding out before the month end rather than at it. Every enrolment is either charged or excepted in a run, and the exceptions are read before the total:The register
A tab of carrying amounts per asset per book — the figure people ask for most, once the monthly act itself is out of the way.Assets and capital projects
Assets in the register and in no book is counted explicitly, because enrolment is deliberate: being on the asset register doesn’t put a machine into a book on its own. A Projects tab (where capital projects are in use) shows capital spend accumulating against a project before it’s capitalised onto the register as an asset — see Organisation structure for what a project is.Disposals, history and journals
Disposing an asset ends its depreciation in every book it’s enrolled in and records the result. History is every run, posted or not; Journals is what was actually handed to the ledger.On an asset
An asset’s own Finance tab (gated on the module, so it doesn’t appear where depreciation isn’t licensed) shows its carrying amount in every book side by side, the dated cost events its basis is built from, and lets you capitalise, revalue or revise an enrolment directly against the asset rather than through the register.Configuring depreciation
Country packs, books, classes, policies, rules and the accounts a book posts to.